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Privacy Policy

Last Updated: 06/12/2025

This Privacy Policy explains how your personal information is collected, used, and protected when you participate in any of my services, including in-person personal training, in-person or hybrid running coaching, and online coaching.

1. Information I Collect

Personal Information

  • Name

  • Date of birth

  • Contact details (email address, phone number)

  • Emergency contact information

  • Home address (if applicable)

Health & Fitness Information

  • Relevant medical history

  • Current injuries or conditions

  • Health questionnaires (e.g., PAR-Q)

  • Training preferences and goals

  • Performance data, progress tracking, and session notes

Payment Information

  • Payment confirmation details

  • Billing information (handled securely by third-party payment processors)

Online Coaching Information

  • Training feedback submitted through coaching apps or messaging

  • Uploaded videos, photos, or form checks (if provided by the client)

2. How Your Information Is Used

Your information is used to:

  • Create tailored training plans

  • Monitor performance and progress

  • Ensure training is safe and appropriate

  • Contact you for scheduling, updates, or support

  • Provide online coaching access

  • Process payments

  • Maintain accurate records for business and insurance purposes

Your data is never used for marketing without your permission.

3. How Your Information Is Stored and Protected

I take reasonable steps to keep your data safe through:

  • Password-protected digital storage

  • Limited access to client information

  • Secure third-party payment processors

  • Avoiding unnecessary retention of sensitive information

I do not store full payment card details.

4. Sharing of Information

Your information is not sold or shared except when:

  • You give explicit consent (e.g., sharing info with a physiotherapist)

  • Required by law

  • Necessary for trusted third-party systems used for communication, booking, or payment (they only receive essential information)

5. Social Media & Media Consent

I respect your privacy when it comes to photos and videos.

  • I will never upload or share any photos, videos, or recordings of you on social media or other platforms without your verbal or written consent first.

  • You may withdraw consent at any time, and I will remove any media where reasonably possible.

  • Consent is specific to each image or video and will never be assumed.

Your participation in sessions does not automatically grant permission for media use.

6. How Long Your Information Is Kept

Your data is retained only as long as necessary to:

  • Deliver your coaching services

  • Maintain accurate training and payment records

  • Satisfy insurance, legal, or accounting requirements

After the required retention period, records will be securely deleted.

7. Your Rights

You may have the right to:

  • Access your personal data

  • Request corrections

  • Request deletion (where legally permitted)

  • Withdraw consent for non-essential data use

  • Receive a copy of your data

Contact me directly to exercise these rights.

8. Contact Information

If you have any questions or requests regarding this Privacy Policy:

Rhys Harrison
Email: rhys.98.fitness@gmail.com
Phone: +44 7392 503920

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